AI procurement trigger
AI procurement questionnaire template
When a buyer adds AI questions to a buyer questionnaire, a good response separates actual AI use, restricted data, vendors, human review, data categories, approved use cases, evidence source, owner, and current documentation status.
Question groups to prepare
- Which product features, internal workflows, or delivery steps use AI assistance.
- Whether customer, client, confidential, regulated, or contract-restricted data enters AI tools.
- Relevant data categories, approved use cases, and use cases that are not approved.
- Which AI vendors or model providers may support the workflow.
- Whether AI vendors should also appear in the vendor or subprocessor register.
- What human review happens before outputs reach users, clients, or buyers.
- Whether generated content is labeled or disclosed where needed.
- Evidence source, owner, and last-reviewed date for each answer.
- Who owns AI exceptions, vendor changes, subprocessors, and questionnaire updates.
Safe answer pattern
Answer what happens today. If a policy, model card, risk assessment, or disclosure is still being drafted, mark it as in progress instead of implying it already exists. Do not create claims, controls, reports, or evidence the company cannot support.
Need the full packet?
The Growth Procurement Stack includes AI disclosure, security questionnaire, subprocessor, and enterprise pilot templates so AI procurement answers connect to the rest of the buyer review packet.
See Growth Stack Open AI disclosure previewScope limit
This guide and the related templates are documentation starters. They are not legal advice, privacy advice, cybersecurity advice, AI Act compliance advice, compliance certification, audit readiness, permission to use restricted data in AI tools, or a guarantee of buyer approval.